Company Details

Click on Company…Company details.

The company you add on the system is the employer. The company may thus be any legal person who employs and pays employees.
Where tax is deducted from the employees, the employer has to register with SARS for PAYE. Each entity that is registered for PAYE must be loaded as a separate company on the system.

SARS requires certain company details in order to generate valid tax certificates. Click on the IRP5 Validations button at the top of the screen to view a list of outstanding information. The button will not display if all required information has been entered.

Company Details

Field Description
Company Number The company number is mandatory and must be unique. The number will default from the number entered when setting up the company.This is not the company’s registration number, and may be any number between 1 and 9999.
Company Name Enter the company’s registered name. This name will default from the name entered when setting up the company.
Company Registration Number Enter the company or cc registration number.
PAYE Reference Number Enter the PAYE reference number issued to you by SARS. If you are registered for PAYE, please enter the PAYE number issued by SARS. If you are not registered for PAYE, please enter the Income Tax number.

You may only issue IT3s when an Income Tax number is entered. As soon as tax is deducted, you must apply for a PAYE number. IRP5s and IT3s may be issued if a PAYE number is entered.

Field Description
Trade Classification Select your main trade area, then select the trade classification best describing your business.
SDL Payment Reference Number This is the Skills Development Levy (SDL) payment reference number used when making payments to SARS. If you have a PAYE number, then this number is the same number as the PAYE number, but replace the 7 at the beginning of the number with ‘L’. If you do not have a PAYE number, then leave this number blank.

You can find the SDL Payment Reference Number on your EMP201 form, or on your tax clearance certificate.

Field Description
UIF Payment Reference Number This is the Unemployment Insurance Fund (UIF) payment reference number used when making payments to SARS. If you have a PAYE number, then this number is the same number as the PAYE number, but replace the 7 at the beginning of the number with ‘U’. If you do not have a PAYE number, then leave this number blank.

You can find the UIF reference number on your EMP201 form, or on your tax clearance certificate.

Field Description
UIF Registration Number (Dept of Labour) Enter the UIF registration as issued to you by the Department of Labour.
Not eligible for Employment Tax Incentive The following employers are not eligible to receive the Employment Tax Incentive. Choose the applicable option from the list:
* Disqualified employers (because of non compliance or other reasons),
* Government,
* Municipalities,
* Employers not registered for PAYE and
* Public entities.
Standard Industry Classification Enter the Standard Industry Classification code of the employer. See a list of SIC codes here.
Special Economic Zone The list of Special Economic Zones has not yet been published by the minister.

You can exclude specific employees from the UIF or SDL calculation on the Employee Details view. To exclude all employees in a cycle from UIF or SDL, flag the cycle to be excluded on the Manage Companies and Cycles view.

Upload your company logo

You have the option of uploading your company logo. The logo has to be in JPG or PNG format and must be less than 265KB.

Icon Description
To add a company logo, click on this icon, click on Upload File, browse to and select the image you want to upload, then click ‘Save’.
To edit the logo, click on this icon at the bottom of the logo, then upload your new image and click ‘Save’ to confirm your new logo.
To delete the logo, click on this icon at the bottom of the logo, then click OK in the popup confirmation message.

If you want the logo to print on the employee’s payslip, click the Print Logo on Payslip check box. Once you have made the selection, click on ‘Save’.

Addresses

Enter the physical and postal addresses of the employer. If the physical address has been entered, the postal address can be set to default from the physical address by selecting the check box next to Default from physical address.

Contact Details

The SARS and UIF contact person details must be entered here. Enter the contact person, email address and telephone number of the person responsible for any SARS queries in the “SARS Contact Person Detail” section.

Enter the contact person, email address and telephone number of the person responsible for any UIF submission queries in the “UIF Contact Person Detail” section. You can default the UIF contact person detail from the SARS contact person detail by selecting the “Default from SARS contact detail” check box.