Add New Cycle

Click on Company… Add new cycle.

You can add an unlimited number of Cycles in any Company. Add a new Cycle for each pay frequency, or if you want to process a group of employees separately in a company.

Field Description
Cycle Name Choose a cycle name that will help you recognise the group of people paid in this cycle, for example Salaries, Factory Wages, etc.
Cycle Select the payment interval of the first cycle for this company. Employees can be paid monthly, weekly or biweekly.
Last day of first pay period Select the date of your first pay period. If you are doing a take-on, this will be the period end date from which you want to add financial history. If you are not doing a take-on, this will be the first period you want to pay your employees. Note that this is the date up to which the employees are paid, and not the actual pay date.
Tax Year Select the tax year with the correct start and end dates for your cycle
Exclude from UIF Check this option if no UIF must be calculated for any employees in the cycle.
Exclude from SDL Check this option if no SDL must be calculated for any employees in the cycle.
Pro Rata Annual Bonus Check this option if the 13th cheque must be pro-rated if the employee has been employed for less than 12 months.
Exclude from Tax Certificates Check this option if the cycle must be excluded from the tax certificate file.
Switch to new cycle when I click Save If this option is checked, you will be routed to the new cycle when clicking Save.

Click on the Save button.

For weekly and biweekly cycles, ensure that you select the date up to which employees are paid and not the date on which the employees are paid. For example: I draw weekly time sheets from Thursday to Wednesday, do my processing on Thursdays and pay my employees on Fridays. The date I will select as my period end date is Wednesday.

The tax year start and end dates are calculated based on the period end date you selected. Where more than one tax year start date is available for the selected period end date, you will be given the option to select the tax year.

The default is always set to the option where the tax year end date is closest to the last day of February.