Navigation in Accounting
In order to be confident and efficient in working in Accounting, it is useful to familiarise yourself with the following features.
The Drill Down feature in Accounting lets you look deeper into information that is presented on the screen. This drill down functionality is available on all of the Dashboards as well as report previews.
When working on any of the Dashboards, for example, you can start by viewing the Sales History graph by month. By clicking on a bar on the graph you will drill down to a daily view of the sales for the month. By drilling down once more, you can view the original invoice.
Similarly, when you preview reports on the screen, the system offers drill down capabilities where possible. This enables you to view more detail about the displayed amount. For example, if you view a list of customers, you can drill down on any customer that has a balance.
The drill down will take you to the customer statement, showing you all the transactions that make up the balance. You can then drill down further by clicking on, for example, an invoice, to see the original invoice.
If you want to do a quick enquiry on a customer, supplier, item, bank account and/or account, Accounting allows you to perform a Quick View while you are processing documents or transactions.
Drill down is a feature that lets you click on a graphic or a total and see the transactions that make up the total value. Drill down is multi-level, and takes you right down into the original transaction.
The best way to explain the drill down function is via a demonstration. Here is the sales graph from the main Dashboard.
The above graph shows each month’s monthly sales values. Click on a month’s value, and you see daily values:
Note that there is a Back arrow at the bottom left corner of the screen. You can click this button to return to the previous graph or view.
Click on a day’s value, and you see the transactions that make up that value:
Click on the detail link on a transaction line, and you will see the original invoice:
You can drill down just about everywhere where you see a balance or a graph. If you are not sure whether you can drill down, just click a graph or balance and see if it works!
Here is an example of a typical screen in Accounting:
There are various elements:
- Use the Search and View fields to search for specific information on any maintenance grids in Accounting. Enter a key word or amount into the Search field and click on the magnifying glass. For more advanced searching, Accounting has default filters in the View field. Select a filter from the drop down menu and click on the magnifying glass. The search results will display in the maintenance grid. From your search results you are able to drill down to you specific information or documents.
- The work area, where the customers are showing in the above screen, is an area where the system displays a list of existing records, such as customers, items, invoices, and so on.
- The screen displays best at a minimum size of 1024 × 768, but you can use other sizes. However, it is not recommended that you use a screen setting of 800 × 600, as you will find it difficult to work in Accounting at this setting.
- You can print various reports related to the screen that you are in via the Quick Reports section on the screen.
If you want to move back to the previous screen anywhere in Accounting, use the Back arrow in your browser.
Main Search Functionality
You have the option to search for any type of transaction in Accounting using the Search Transactions field.
Enter any transaction that you are searching for and click on the magnifying glass:
In Accounting, you will notice that the Help (Question mark icon) option has an arrow. This arrow is Help quick tips which will help you with features in the program.