Creating a Payroll Supplier

A payroll supplier is an external service provider that specialises in payroll processing. A payroll supplier will log into Sage One Payroll with your login details to process the payroll.

The employer sends the payroll supplier each employee’s details, and details of the current pay requirements. The payroll supplier then processes this information to pay the employees.

The payroll supplier will provide the employer with payroll calculations, taxation reports, employee pay advices, as well as personnel, leave and superannuation reports.

The Payroll Supplier information will only be required when one or more businesses have selected that a business makes use of the Payroll Supplier services. This is done on the Business Detail view, Statutory Information section.

After a Business has checked the above option, you can create your payroll supplier by clicking on Maintenance…Payroll Supplier.

The screen below will display when you create a new payroll supplier:

The Payroll Supplier Detail screen has the following accordions (tabs):

  • Statutory Information
  • Contact Details
  • Banking Details
  • Business Address
  • Postal Address

The Progress Indicator:

The progress indicator will show you links of all the mandatory information that must be entered in the Payroll Supplier Section.

Click on the actions in the action list to enter the information. As soon as the information is entered, the progress indicator percentage will move up until it reaches 100%.

Statutory Information accordion

Click on the Statutory Information accordion. The following screen will be displayed:

Field Explanation
Payroll Supplier Name This is the name of the payroll supplier that you are creating.
Trading Name If the payroll supplier is trading under a different name, enter the trading name of the business (Payroll Supplier) in this field.
Australian Business Number (ABN) An Australian Business Number (ABN) is a unique 11 digit number that identifies your business to the government and community. Enter your Australian Business Number in this field for the payroll supplier.
Branch Number If the payroll supplier has more than one business branch, enter the businesses branch number in this field.

Contact Details accordion

Click on the Contact Details accordion. The following screen will be displayed:

Field Explanation
Contact Person Name Enter the name of the contact person of the payroll supplier.
Contact Person Surname Enter the surname of the contact person of the payroll supplier.
Contact Telephone Number Enter the telephone number of the contact person of the payroll supplier.
Contact Email Address Enter the email address of the contact person of the payroll supplier.
Contact Facsimile Number Enter the facsimile number of the payroll supplier.

Banking Details accordion

Click on the Banking Details accordion. The following screen will be displayed:

Field Explanation
Bank-State-Branch (BSB) Number A BSB (Bank-State-Branch) is a six digit number that identifies banks and branches in Australia. Enter a description to search for a BSB, then select from the drop down list.
Bank Abbreviation If you selected your BSB Number, the Abbreviation field will automatically be entered.
Account Number Enter the payroll supplier bank account number in this field.
Account Name Enter the payroll supplier bank account name in this field.

Business Address accordion

Click on the Business Address accordion. The following screen will be displayed:

  • Address Line 1 – Enter the payroll supplier’s physical address in this field.
  • Address Line 2 – 4 – If the payroll supplier has more than one address line, enter the additional lines in the Address Lines 2 – 4.
  • Suburb – Enter the suburb where the payroll supplier is situated.
  • Country – Select the country where the payroll supplier is situated.
  • State – Select the state within the country where the payroll supplier is situated.
  • Postcode – Enter the postcode where the payroll supplier is situated.

Postal Address accordion

Click on the Postal Address accordion. The following screen will be displayed:

  • Same as Business Address – Check this check box if the Postal Address is the same as the Physical Business Address.
  • Address Line 1 – Enter the payroll supplier’s postal address in this field.
  • Address Line 2 – 4 – If the payroll supplier has more than one postal address line, enter the additional lines in the Address Lines 2 – 4.
  • Suburb – Enter the suburb where the postal address is situated.
  • Country – Select the country where the postal address is situated.
  • State – Select the state within the country where the postal address is situated.
  • Postcode – Enter the postcode where the postal address is situated.

You will notice that once all the fields are entered and selected, your progress indicator will display 100%.

Click on the Save button to save the payroll supplier that you created.